Enterprise Information Governance for Microsoft SharePoint

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Information Governance Suite for Microsoft® SharePoint®

Information Governance Suite for Microsoft^® SharePoint^®

Information Governance Suite product box

Cut the redundancies. Simplify your business.

Drive consistency and user adoption in Microsoft SharePoint through transparent information governance.

The GimmalSoft Governance Suite for SharePoint frees your organization’s users from involvement in the classification process with the support of a consistently and globally applied content management system inside SharePoint, the powerful collaboration platform that millions of users rely on for collaboration.

Overcoming Traditional Problems

Traditional enterprise content management (ECM) solutions burden the user with indexing and records classification requirements that interrupt the flow of their productivity and result in costly, time-consuming maintenance. But with the arrival of the Information Governance Suite for SharePoint, organizations can now significantly reduce costs, risk, and redundancies with globally managed, enterprise scalable and consistently applied business rules and support for diverse security systems and multi-faceted retention policies within SharePoint.

The GimmalSoft Governance Suite is a collection of SharePoint-native components developed using a service-oriented architecture to drive consistency in managing information policy, metadata management and record routing rules, to support your organization’s long-term content and records management strategy. The Governance Suite is easy to implement into a SharePoint environment as native features are extended from within SharePoint, not integrated from the outside in. User adoption is rapid and viral, as individuals are no longer required to work outside their trusted SharePoint environment to ensure control of enterprise content. So they can get back to work, while your organization realizes:

Reduce Costs

Eliminating support and infrastructure maintenance for redundant systems
Consolidating your collaboration and content management applications on a common platform

Reduce Risks

Enhancing business continuity and disaster recovery readiness with streamlined management of vital records

Consistency Essentials

Governance Provisioning

Farm administrators work with their governance team to pre-define a set of provisioning definitions for new sites in the SharePoint farm, including pre-configured settings for:

Site URL and site naming standards
Features activated/deactivated
Library and list creation
Content type assignment (lists and libraries)
Default user/group assignments
Requirements for site creation approval

Metadata Rule and Inheritance Manager

Define global and local rules for how properties are defaulted and defined in a given content type or location.

Auto-population of metadata based on rules

Minimized need for user data entry, and improved user adoption

Capture of necessary information to support compliance or other rules

Fully configured at multiple levels including site collection, site, library, folder and content type

Content Organizer Manager

Allows for centralized control over content routing rules across multiple sites, site collections and farms.

Instantiates changes to rules from a central source

Eliminates the need to manage content organizer settings and rules in numerous sites

Adoption Essentials

Enhanced Template Management

Scale from supporting a single template per content type to an unlimited number of file format templates per content type, so you are:

No longer limited by a specific content type format definition
Able to create a number of possible formats for any content type
Managing templates within a central location and publishing them to individual sites
Electing to use the global templates or define local templates

Enhanced Search Interface

Extension of SharePoint Enterprise Search or FAST enables organizations to:

Leverage content types, site columns and managed metadata directly from the point-and-click interface
Configure the displayed attributes for the results of the search, as well as available search scopes
Display results through an integrated action menu and a source document library link for each item returned as part of a search

Drop Zone Classification

Extension of the standard SharePoint 2010 drag and drop functionality allows you to:

Assign a specific set of properties and a target location for those files that are dropped onto the web part location
Enforces property assignment consistency, minimized user input and governance directly through the user experience

Compliance Hub Enterprise

Provides select components of the GimmalSoft Compliance Suite for SharePoint for organizations which aren't required to comply with the DoD 5015.02 standard to enable transparent enterprise records management inside SharePoint.

Manage file plan with a rich interface

Association of information policies (disposition instructions)
Instantiate file plan into SharePoint
Support multiple record centers

Retention event management
Manage disposition cutoffs
Integrate and manage security
Authority and citation management
Export file plan

GimmalSoft products are deployed on an existing or new SharePoint environment, leveraging existing or planned infrastructure investments. No additional hardware is required.

GimmalSoft software environment requirements reflect standard SharePoint minimum requirements.

Software Pre-requisites

SharePoint 2010 Server

Windows Server 2008 R2 (64-Bit Only)
Required Pre-requisites for Microsoft SharePoint Server 2010
Microsoft SharePoint Server 2010 Standard Edition
GimmalSoft Compliance Suite

Microsoft Active Directory

Windows Server 2003 SP2 or Windows Server 2008
Active Directory Services
DNS Services

Microsoft SQL Server

Windows Server 2008 R2 64-bit
SQL Server 2008 R2 Standard Edition 64-bit

Client Workstation

Windows XP SP2 or later
Internet Explorer 7.0 or later, Firefox 3.6* or later, Safari 4.04* or later

*Configuration considerations may be required for browsers other than Microsoft Internet Explorer

Hardware Requirements

Web Servers, Application Servers and Single Server Installations

Processor	64-bit, four cores
RAM	4Gb for Developer or Evaluation Use
	8Gb for Production use in a single server or multiple server farm
Hard Disk	80Gb for System Drive
	You must have sufficient space for the base installation and sufficient space for diagnostics such as logging, debugging, creating memory dumps, and so on. For production use, you also need additional free disk space for day-to-day operations. Maintain twice as much free space as you have RAM for production environments.

Database Servers

Processor	64-bit, four cores for small deployments
	64-bit, eight cores for medium deployments
RAM	8Gb for small deployments
	16Gb for medium deployments
Hard Disk	80Gb for System Drive
	Hard disk space is dependent on the size of your SharePoint content.

For large deployments, GimmalSoft will work with the client to specifically perform configuration and sizing estimates based on estimated usage and data sizes.